Club Resources

All student organizations at Rensselaer may have questions that need answers regarding how to navigate RPI when it comes to room reservations, event insurance, travel, and more. Here are some resources for students to utilize while managing their student organization.


After taking the time to plan an event from start to finish, you'll want to make sure people attend your event. Learn about different avenues available for promoting your campus event by sending an email to Marketing.

Media Statement PDF

Club Management System (CMS)

CMS is the system utilized to organize student clubs. Add students to clubs, create club mailing lists, create budgets, and add new officers.

CMS Common Questions PDF

How to Create a Budget Video

How to Host a Club Website PDF

Mailing List FAQ PDF

Club Landing Page

The club landing page is a page on the Union site with a brief description of the organization as well as information about the meeting times, meeting locations, and officers.

Facility Reservations

Rensselaer Union and RPI Athletics launched Virtual Event Management System in Fall 2014. To view available facilities, including meeting rooms, practice fields, and event spaces, visit

EMS Instructions PDF


Each Rensselaer Union club that receives a budget from the Rensselaer Union Executive Board must have a business manager, treasurer or other member in charge of club finance.

Club Finance Information PDF

Rensselaer Union Budget Policies PDF

EBoard Proposal Cover Sheet PDF

Activity Fee Waiver Request PDF

Leadership Development

Club leaders and future leaders have opportunities available to them to develop their leadership skills through Rensselaer Union programming and programs run through the Archer Center.


Each club needs to register with the Institute. Rensselaer Union keeps an updated list of registered student organizations. Clubs recognized by the Rensselaer Union, RPI Greek Life, on campus departments (academic and non-academic), are listed on the Rensselaer Union website after successfully registering with Rensselaer. To register your organization, fill out the online form and email a club logo to *Registration for the Activities Fair will register you for the current academic year

Starting A Club

Starting a club at Rensselaer is different depending on numerous factors. Find out more about how to start a club recognized by Rensselaer Union by referencing online materials and then stopping in to talk to a Student Activities staff member.

Rensselaer Union Club Policies PDF

Rensselaer Union Club Request Form PDF

Student Activities Resource Person (SARP)

Rensselaer Union clubs are each assigned a Student Activities Resource Person, or SARP. A SARP is a staff member assigned to clubs as a resource of institute knowledge and policy. These individuals may serve in an official capacity guiding students through paperwork, in addition, SARPs may act as advisors to student organizations, providing a sounding board to help student groups flush out new ideas and provide insight to best practices. Though student groups outside of Rensselaer Union may not be assigned a SARP, student organizations registered with the institute may still seek out these individuals for help and guidance from Rensselaer Union staff. To get help from a SARP, email


Any club sports team or other Rensselaer Union organization budgeted to travel to competitions and events will need to follow Club Travel guidelines to successfully travel and receive reimbursement allotted within their club budget.

Club Travel Itinerary PDF

Concur Student Authorization Form PDF

Club Travel Guide PDF

Work Orders

For Rensselaer Union organizations with physical spaces (offices, storage spaces, etc.) within the Rensselaer Student Union, please submit any work order requests online.

Storage Space Policy

All clubs who use Union storage space will need to follow the storage space policy.

Storage Space Policy PDF

Club Officer Training Policy

All RPI Union club officers need to follow the club officer training policy.

Club Training Policy PDF