Club Resources

All student organizations at Rensselaer may have questions that need answers regarding how to navigate RPI when it comes to room reservations, event insurance, travel, and more. Here are some resources for students to utilize while managing their student organization.


After taking the time to plan an event from start to finish, you'll want to make sure people attend your event. Learn about different avenues available for promoting your campus event by sending an email to Marketing.

Signage Policy

Club Landing Page

The club landing page is a page on the Union site with a brief description of the organization as well as information about the meeting times, meeting locations, and officers.

Club Management System (CMS)

CMS is the system utilized to organize student clubs. Add students to clubs, create club mailing lists, create budgets, and add new officers.

CMS Common Questions PDF

How to Create a Budget Video

How to Host a Club Website PDF

Mailing List FAQ PDF

Executive Board Representative

Funded Rensselaer Union clubs are each assigned an Executive Board Representative. E-Board Reps are work closely with clubs to ensure they have the funding and resources they need to be successful. Your Rep should be assigned on your CMS page but you may reach out topu@rpi.edufor more information!

Facility Reservations

Rensselaer Union and RPI Athletics launched Virtual Event Management System in Fall 2014. To view available facilities, including meeting rooms, practice fields, and event spaces, visit

EMS Instructions PDF

Leadership Development

Club leaders and future leaders have opportunities available to them to develop their leadership skills through Rensselaer Union programming and programs run through the Archer Center.


Each Rensselaer Union club that receives a budget from the Rensselaer Union Executive Board must have a business manager, treasurer or other member in charge of club finance.

Rensselaer Union Guidelines and Procedures

Financial Schedule


Each club needs to register with the Institute. Rensselaer Union keeps an updated list of registered student organizations. Clubs recognized by the Rensselaer Union, RPI Greek Life, on campus departments (academic and non-academic), are listed on the Rensselaer Union website after successfully registering with Rensselaer. To register your organization, fill out the online form and email a club logo to

*Registration for the Activities Fair will register you for the current academic year

Starting A Club

Interested in starting your own club? Check to make sure it doesn't already exist in the directory and then fill out this form! You'll be connected with the Club Operations Committee who will walk you through the process of recognition.

New Club Interest Form

New Club Classification Policy

Starter Constitution


Any club sports team or other Rensselaer Union organization budgeted to travel to competitions and events will need to follow Club Travel guidelines to successfully travel and receive reimbursement allotted within their club budget.

Rensselaer Union Guidelines and Procedures

Student Activities Resource Person (SARP)

Funded Rensselaer Union clubs are each assigned a Student Activities Resource Person, or SARP. A SARP is a staff member assigned to clubs as a resource of institute knowledge and policy. These individuals may serve in an official capacity guiding students through paperwork, in addition, SARPs may act as advisors to student organizations, providing a sounding board to help student groups flush out new ideas and provide insight to best practices. Though student groups outside of Rensselaer Union may not be assigned a SARP, student organizations registered with the institute may still seek out these individuals for help and guidance from Rensselaer Union staff. To get help from a SARP, email

Work Orders

For Rensselaer Union organizations with physical spaces (offices, storage spaces, etc.) within the Rensselaer Student Union, please submit any work order requests online.

Storage Space Policy

All clubs who use Union storage space will need to follow the storage space policy.

Storage Space Policy PDF

Club Officer Training Policy

All RPI Union club officers need to follow the club officer training policy. All officers of Funded Clubs must recieve Financial Training and all officers of clubs that travel must also attend a Travel Workshop.

Rensselaer Union Guidelines and Procedures

Workshop Schedule